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Agware Distributor

Agware Distributor addresses four critical areas in distribution: customer service, inventory management, warehouse logistics and financial reporting. Each area uses specialized components. A very important component of Agware Distributor is the System Manager where you define your company setup and security information.

Customer Service component relies on the Sales Order, Pricebook and Inventory components of Agware Distributor to give you a complete profile of your customers, including which items they've bought before, exactly what they were charged for those items, and date last ordered. You can tell customers if an item is in stock or if a substitute product is available, shipping information about an order and current pricing for a customer.

Features:

• Online inquiries
• Online sales history
• Product availability and pricing
• Easy access to customer information

Inventory Management is the basic building block for all other applications. It maintains and provides information on inventory status, including costing information and inventory valuation. Financial effects are reflected in your general ledger. The lot-tracking feature provides: upward and downward historical data, FIFO inventory control, and the ability to track lot-specific information, such as expiration dates, and product availability and the ability to perform inquiries by order and item.

Features:

• Multiple units of measure
• Multi-warehouse support
• Online transaction history
• Warehouse transfers
• Auto-lotting

Purchasing simplifies record keeping, allowing buyers to focus on key purchasing activities and keeps sales and warehouse personnel informed on all purchasing activities. Purchasing integrates fully with the accounts payable module.

Features:

• Vendor name and item description searches
• PO history details
• Online purchase order entry
• Accounts payable to purchasing interface
• Automatic voucher creation from purchase order receipt entry.
• Flexible receipt processing
• Receipt quantity variance handling
• Freight cost entry
• Multiple order types and ship-to addresses
• Up-to-date purchasing information
• Drill-down support

Pricebook gives access to customer-specific price information when entering orders. This module is used to assign items, prices, brokers, rebates and commissions, and promotions to customers. With access to price information, you can provide more effective customer service during order entry.

Features:

• Separate item pricing, rebates, commissions, promotions by customer and location
• Effective dates to define when the prices will change
• Promotion pricing with an ending date
• Ability to use percent or cents per pound for rebates and commissions
• Up to four brokers assigned to each item

Sales Order processing is tied in directly with Pricebook and Inventory to give customer service online order entry tracking capability. The module checks customer credit, true online available-to-promise, alerts buyer of product requirements and provides duplication of last order for easy entry.

Features:

• Customer's sold-to/ship-to search.
• Online item availability/allocation
• Ability to view availability in all warehouses
• Online pricing/overrides
• Complete shipment history
• Online credit checking
• Customer service comments

Warehouse Logistics component is an integral part of inventory control. The goal of warehouse management is to optimize space usage, increase warehouse productivity, improve picking accuracy, and improve inventory tracking with lot number controls.

Features:

• Tracking from original receipt through shipping
• History by item, customer and order
• Tracking-date sensitive items
• Access to the original invoice
• Picking accuracy
  

Agware's Financial Reporting (Back Office) satisfies the demands of management for instant access to financial information with real time updating to General Ledger. The financial modules consist of General Ledger, Accounts Payable, Accounts Receivable, Inventory and Payroll.

General Ledger module classifies and summarizes the financial results of transactions created throughout the AgwareDistributor system. The General Ledger module is completely integrated with the other modules so that financial transactions are automatically created in G/L and financial reports can be generated at any point in time. Bank Reconciliation is also included under G/L

Features:

• User-defined account numbers within
• G/L account number validation
• G/L processes transactions that are created as a result of business activities occurring in other Agware modules.
• Transactions are edited at their source at the time of entry. This minimizes the need for manual journal entries and ensures greater accuracy.

Accounts Payable module simplifies processing and payment of invoices to save time and improve cash control. Since purchase order is an integral part of A/P, you can minimize the time to match invoices to purchase order receipts. Payment amounts can be established quickly and easily with the cash requirement analysis.

Features:

• Financial information entered in A/P automatically updates the G/L
• Payment methods and terms can be customized to each vendor
• Allows reconciliation of purchase order receipts with invoices
• Manual check entry
• Helps you make timely payments to vendors while taking advantage of discounts
• Identifies duplicate invoices and check numbers
• Automatic voucher creation from Purchasing
• Online A/P history
• 1099 Reporting

Accounts Receivable module processes customer invoices and payments, and tracks current and aged receivables. Use of the Accounts Receivable module results in greater accuracy in processing invoices and payments, timely release of customer statements, improved handling of customer account inquiries, trade discounts and better customer collection procedures.

Features:

• Complete history of every invoice and how each is offset by credits, payments or billing adjustments
• Supports flexible payment methods and terms
• Online shipment history with actual invoice detail
• Checks for duplication of payments
• Checks credit limits
• Automatic invoice creation from sales order

Payroll module produces a paycheck normally consisting of the following categories: wages, accruals, deductions, employee expenses and payroll taxes. Before you begin writing paychecks to employees, you'll create the payroll categories that are used by your business and are required by law, and then you'll assign each employee the payroll categories that apply to him or her.

Because federal, state and local tax tables are constantly changing, we have the tax monitoring and distribution set up for you with Tax Control. Tax Control software provides instant, reliable tax withholding calculations for you. After purchasing your yearly maintenance license, users will receive updates to their tables by mail or by e-mail. You may also download the latest table from our Web site at any time.

Features:

• Multiple location support allows you to keep track of payroll for multiple company locations.
• Payroll entry by employee or crew. Mix piece and hourly rates per employee. Unlimited entries for earnings and deductions per pay period. Automatic payroll for salaried personnel.
• Salary & wage combinations offer support for various payroll combinations such as piece rate, weekly/biweekly and semimonthly/monthly
• Flexible deduction handling monthly or every paycheck, flat dollar amount or percentage of wages, before or after taxes, maximum amount to deduct, beginning and ending dates.
• File W-2's and state returns magnetically.

System Manager module allows you to establish your company's information, security, accounting dates, number assignment and formats. Using System Manager, you can easily define and integrate your G/L Account numbers and default G/L Accounts with other applications or modules, accounting cycle and fiscal calendar, costing methods for product costing and inventory valuation.

Features:

• An easy to use interface with the same look and feel as Microsoft Windows 98™.
• A user-defined menu to allow each individual a personal menu with only those options desired for every day use.
• Unique company setup options.
• A single entry point for all customers, vendors, employees, banks and other related information.
• Easy to use System Security based on system manager authorization for user, user groups, company, company location, module, and menu items.
• Employs the use of default G/L transactions throughout the system in order to facilitate use and proper control.
• Option to lock saved transactions prohibiting changes that require reversing

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